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Exhibitor Application 

Please note we have made some changes from previous years to what is included with your booth and pricing. Be sure to read carefully before booking.

 

Booth size: 10x10ft 

Regular: $140

Premium (min. two sides open): $150 (Limited)

 

Exhibitor booths come with:

1 Table

2 Chairs

2 Badges

If you require more badges, tables, chairs, or power there are extra charges. These are as follows:

  • Badges - Weekend only: $20 (We're offering a discount on the price for vendors)

  • Tables: $12 (Limit 1 extra table per booth)

  • Chairs: $6 (Limit 2 extra chairs per booth)

  • Power:$57

Any applications above our booth count will be placed on a waitlist. Applying for a booth does not guarantee a spot in the Penti-con Vendor Hall.

 

Upon submission, we require a brief listing of what your business offers, along with a link to what you plan to offer. This does not have to be an active shop but does need to showcase what you intend to sell. We do our best to have a well-rounded vendor’s hall and avoid too many overlapping product offerings.

 

By booking an exhibitor or artist alley space you agree to the following policies:

 

  • Always wear your badge.

    • If security cannot see your badge,  you cannot enter.

  • No Running in the Vendor's Hall

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  • No Projectiles, including improvised ones
     

  • Displays must not be higher than 9 ft in total.

    • Displays on the ground must be sturdy and not able to wobble or fall over easily.

    • Displays on tables must be secure and not wobble or fall over easily.

  • You and your gear are limited to the bounds of the space you have purchased. If you booked a 10x10 space, you are limited to within that space. Some exceptions may be possible but must be expressly granted by the organizers. This will be on a case-by-case basis.

  • If you are selling adult-aimed content, you MUST ID anyone who wishes to look at it unless their age is unquestionably over 18. You cannot display adult materials in full, and any nudity or overly sexual content must be covered up and not visible to those walking by,

    • If you are unsure if your art falls into this category, please email us for clarification.

If you are found in non-compliance with anything above, you will be warned and told to stop the offending behaviour. If you are given 3 warnings by event staff or volunteers, your badge will be revoked and you will be asked to leave with no refunds given.

If the offense is serious enough, the event organisers reserve the right to revoke your badge and you will be asked to leave with no warnings given and no refunds. This may also include a ban from the event in the future.

 

AI POLICY

We will not be allowing any AI-generated content at our convention. This includes but is not limited to:

  • Books with AI-generated words.

  • Book covers with AI-generated images.

  • Artwork created by AI.

    • Also includes artwork based on AI-generated images. 

  • Signs or logos created by AI.

 

If you are found to have AI-generated content at your table, the event organisers reserve the right to revoke your badge and require you to immediately pack your booth and leave with no warnings or refunds given.

 

To help ensure no AI-generated content is present, we may require proof that you made your offerings if you sell any of the following that are not licensed or trademarked:

  • Self-published books

  • Artwork 

  • Charms/Keychains

  • Stickers

  • Pins

 

Proof you made your items includes:

  • Progress photos of artwork, either traditional or digital.

    • Line art and layers are acceptable if you do not have work-in-progress pictures.

    • If you do not have any progress photos of your current artwork offerings, sketches proving your art style are acceptable.

  • Rough drafts of books (Submitting a couple of pages for review is fine)

    • Name and contact information of the artist of your book.

 

Please do not send us this information unless we request it.

 

STAMP/STICKER RALLY POLICY

Please be aware of our requirements for hosting one as an artist or exhibitor as our policies may be different from other events.  We highly encourage them as they help drive traffic around the vendor's hall. If you wish to host one, there must be no requirements for a minimum spend to be in compliance with the Criminal Code of Canada which "prohibits a requirement that a product or service be purchased as the sole condition of contest participation." This means there may not be a ‘purchase required’ clause on your stamp card. At your booth, you can say you highly encourage purchases but it cannot be a requirement.

If you submit your Stamp Rally information to the convention a couple of weeks before the event, we can make a social media post or two about it to help advertise the fact it is happening or share posts about the rally. This however is not required.
If you are found to be doing a Stamp Rally that violates our policies, we will require you to stop and remove all signage indicating it is happening.

 

By booking an exhibitor or artist alley space you agree to the Penti-con’s Code of Conduct which can be found here.

If you are found in non-compliance with anything in our code of conduct, you will be warned and told to stop the offending behaviour. If you are given 3 warnings by event staff or volunteers, your badge will be revoked and you will be asked to pack up and leave with no refunds given.

 

If the offence is serious enough, the event organizers reserve the right to revoke your badge and you will be asked to leave with no warnings given and no refunds. This may also include a ban from the event in the future.

 

To apply, please follow the link below and fill in accordingly. Acceptance emails will be sent out once the application has been approved by the board. This time can vary but shouldn't be longer than two weeks after application.

 

We are unable to accommodate any changes to your requirements on the day of setup or during the convention itself. Please be sure to review your application carefully and double-check your needs before submitting it. If things do change before your invoice is sent, please email us and we will do our best to accommodate the changes at that point.

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