Please note the Following about our event:

 

• We are a fully juried event, all applications are reviewed for content and to ensure that our event has a balanced and diverse vendor hall

• Due to our nature as a juried event, all applications must match the details of your application

  • The application must include all vendors

    • Table/Booth sharing outside of initial application is prohibited

    • Proxy selling is only allowed with the original artist’s permission, in the form of the original artist submitting an application/ being included on an application

    • If you would like to be place next to a specific vendor, please include that information in your application

  • Table reselling is prohibited

    • If you need to cancel your application and/or booking, please contact us. Refund availability will be on a case-by-case basis

  • Items from the application should be a fair representation of wares

    • If items are vastly different from those disclosed in the application, we reserve the right to ask you to remove those items from your table

• Vendors are required to carry insurance for our event

  • We reserve the right to ask for proof of insurance

• If your application is accepted, You will have 30 days from the date of invoice issuing to pay

  • Extensions may be available on a case-by-case basis, please contact vendors@thepenti-con.org for more information.

 

We also have some notes on some specific content areas:

 

• 3D Prints

  • All 3D Print Vendors must hold commercial licenses for files that they did not create

    • We reserve the right to confirm your commercial license, or proof of creation

  • 3D prints from AI generated files are prohibited

  • We try to have a diverse vendor hall, with limited numbers of vendors in the same niche. Please include if you will have 3d prints as part of your wares, or you may be asked to remove the 3d prints from your table.

• Bootlegs

  • Bootlegs (Or other illegal reproductions/ counterfeits) are prohibited at our event.

    • Heavily Modified Items may be allowed on a case-by-case basis

• AI

  • We at the Penti-Con Association have a Zero Tolerance policy towards AI. We will not be allowing any AI-generated content at our convention. This includes but is not limited to:

    • Books with AI-generated words.

    • Book covers with AI-generated images.

    • Artwork created by AI.

      • Including any merchandise with artwork on it, e.g. Tote Bags, Travel Mugs, etc.

      • Also includes artwork based on AI-generated images. 

    • Signs or logos created by AI.

    • 3D Prints from AI-generated models

  • You are responsible for ensuring all your product is not AI, regardless of space being booked

  • If you are found to have AI-generated content at your table, the event organisers reserve the right to revoke your badge and require you to immediately pack your booth and leave with no warnings or refunds given.

  • To help ensure no AI-generated content is present, we may  require proof that you made your offerings if you sell any of the following that are not licensed or trademarked:

    • Self-published books

• Artwork 

• Charms/Keychains

• Stickers

• Pins

• Proof you made your items includes:

• Progress photos of artwork, either traditional or digital.

  • Line art and layers are acceptable if you do not have work-in-progress pictures.

  • If you do not have any progress photos of your current artwork offerings, sketches proving your art style are acceptable.

• Rough drafts of books (Submitting a couple pages for review is fine)

  • Name and contact information of the artist of your book.

• Please do not send us this information until we request it. 

• Stamp/Sticker/Ribbon Rallies

  • Please be aware of our requirements for hosting a rally as an artist or exhibitor as our policies may be different from other events.  We highly encourage them as they help drive traffic around the vendors hall. If you wish to host one with a gift/reward for completion, there must be no requirements for a minimum spend to be in compliance with the Criminal Code of Canada which "prohibits a requirement that a product or service be purchased as the sole condition of contest participation."

  • This means there may not be a ‘purchase required’ clause on your stamp card. At your booth you can say you highly encourage purchases but it cannot be a requirement.

  • If you submit your Stamp Rally information to the convention a couple weeks prior to the event, we can make a social media post or two about it to help advertise it. This however is not required.

  • If you are found to be doing a Stamp Rally that violates our policies, we will require you to stop and remove all signage indicating it is happening.

 

Those with wares that are found to be in violation of these policies will not be considered for acceptance into the Vendors Hall. Applications for the Vendor Hall do not guarantee a spot or first preference, as space is limited.

 

VENDOR CONDUCT 

 

By paying for an exhibitor or artist alley space you agree to the following:

 

• Always wear your badge.

  • If security cannot see your badge,  you will not be allowed to enter.

• No running in the Vendor's Hall.

• No projectiles, including improvised ones

• Displays must not be higher than 9 ft in total.

  • Displays on the ground must be sturdy and not able to wobble or fall over easily.

  • Displays on tables must be secure and not wobble or fall over easily.

• You and your gear are limited to the bounds of the space you have purchased. If you booked a 10x10 space, you are limited to within that space; the same goes for 5x6 spaces. Some exceptions may be possible but must be expressly granted by the organisers. This will be on a case-by-case basis.

• If you are selling adult-aimed content, you MUST ID anyone who wishes to look at it unless their age is unquestionably over 18. You cannot display adult materials in full, and any nudity or overly sexual content must be covered up and not visible to those walking by,

  • If you are unsure if your art falls into this category, please email us for clarification.

• No animals allowed (As per the Penticton Trade and Convention Center); no exceptions. Service animals are permitted provided the proper documentation can be produced. Support or therapy animals are not permitted. 

  • Please refer to the following links for information on what constitutes a service animal: https://www.bclaws.gov.bc.ca/civix/document/id/complete/statreg/15017 https://www2.gov.bc.ca/gov/content/justice/human-rights/guide-and-service-dog/service-dog-team-certification 

 

If you are found in non-compliance with anything above, you will be warned and told to stop the offending behaviour. If you are given 3 warnings by event staff or volunteers, your badge will be revoked and you will be asked to leave with no refunds given. 

 

If the offense is serious enough, the event organisers reserve the right to revoke your badge and you will be asked to leave with no warnings given and no refunds. This may also include a ban from the event in the future.